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Portara
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Employee time tracking

Track time. Approve hours.Run payroll.

Employees submit hours from their phones. Managers review and approve them. Then send approved time to Square Payroll or export a payroll report.

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Square Payroll sync plus CSV and PDF exports.

Clear time records

Know who worked, when, and on which job.

Each entry shows the employee, customer job, date, start and end time, breaks, notes, total hours, and approval status.

Employees submit their hours

The employee chooses the job, records the working time and breaks, and submits from a phone.

Managers review the week

Check submitted entries, approve several at once, or reject an entry with a correction note.

Everyone can see the status

Draft, submitted, approved, rejected, and synced entries are clearly labeled.

A straightforward approval process

Submitted. Reviewed. Approved. Ready for payroll.

Submit time

The employee chooses the job, enters the working hours and breaks, and submits the entry.

Review entries

The manager checks the employee, job, date, hours, breaks, and notes.

Approve the hours

Only approved entries are included in payroll processing reports and Square sync.

Send to payroll

Sync approved timecards to Square or export the pay period as CSV or PDF.

Easy for employees

Employees can submit time from their phones.

Choose the job, confirm the date and hours, add any breaks or notes, and submit the entry for manager review.

Job and customer stay attached
Start time, end time, and total hours
Meal and rest breaks
Draft, submit, and correction workflow

Payroll-ready totals

Review once. Use the approved hours for payroll.

Select the pay period and Portara totals approved hours by employee. Sync linked entries to Square Payroll or export a clean CSV or PDF.

Square timecard sync
CSV export
PDF payroll report
Flexible pay periods

Time reports

Payroll totals by employee. Labor hours by job.

Get the employee totals needed for payroll and see how much staff time each customer job used.

Hours by employee

Total hours, entry count, and a daily breakdown for each person.

Hours by job

See labor time grouped around the customer work it supported.

Payroll processing

Approved totals for the selected week, bi-weekly period, month, or custom range.

Questions, answered

Straight answers about time and payroll.

From the employee’s phone to the approved pay-period total.

Do employees enter their own time?

Yes. Employees can log time from their phone, choose the job, enter start and end times, record meal or rest breaks, add a description, and submit the entry for approval.

Can a manager enter or correct time for an employee?

Yes. Managers can create time entries for employees and review submitted entries. Draft, submitted, rejected, and approved statuses keep the process clear.

Can managers approve multiple time entries at once?

Yes. Managers can filter submitted entries, select multiple records, and approve them together. Rejected entries can include notes explaining what needs to be corrected.

Does Portara integrate with payroll?

Portara can push approved entries to Square Payroll as timecards. For other payroll workflows, approved-hour reports can be exported as CSV or PDF.

Can I report hours by employee and by job?

Yes. Payroll reports include processing summaries, hours by employee, and hours by job for a selected pay period or custom date range.

Are breaks included?

Yes. Meal and rest breaks can be recorded with each time entry and are included when approved entries sync to Square Payroll.

Stop collecting employee hours in texts.

Give employees one place to submit time and managers one clear process to approve it for payroll.

Start free—no credit card